News & Publications

Secretary of State's Website Updates

Please visit the Secretary of State's Corporations website for the most recent filing types and times here.

  • CLICK HERE for a list of FAQs from the Secretary of State's office.
  • CLICK HERE for a press release from the SOS regarding an extended deadline for filing annual registrations.
  • CLICK HERE for a training video on processing an annual registration, as well as step by step instruction packets for processing a new filing and an annual registration.

From the President: A Letter from the Office of the Secretary of State (March 12, 2013)

Fellow Bar Members,

I continue to hear from members experiencing issues with the Secretary of State's website. I've asked for an update from Secretary of State Brian Kemp, and his response is below. His office and staff have been very receptive to my questions and have been working with me when reporting issues and suggestions from our members.

As a reminder, we post their most recent progress on processing the backlog of submissions on the Bar's website here. We've also posted an FAQ that points out differences from their old system that will help you when using their new website and a link to a training video.

Should you have any further questions, please do not hesitate to email me.

A Rising Tide Lifts All Boats,
Robin Frazer Clark
President, State Bar of Georgia
robinclark@gatriallawyers.net

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State Bar of Georgia Members,

The Corporations division migrated millions of historical records to our new system, but information for some entities may still be incomplete due to data integrity issues and formatting irregularities. While we address these incomplete entities, users may view historical data for pre-2013 filings via http://soskb.sos.state.ga.us.

At this time, we offer initial filings for domestic entities and annual registrations for the following: For-Profit & Non-Profit Corporations, Limited Liability Companies, Limited Partnerships, and Professional Corporations. We also offer Certified Copies, Certificate of Existence and Name Reservations. We remind users that all services continue to be offered via mail or in-person at our Atlanta, Macon, or Tifton offices.

To help alleviate stress during the transition, we’ve also created a dedicated and actively monitored e-mail address for issues related to the new filing system: corporationshelp@sos.ga.gov. We’re also excited to announce expanded training guides and new instructional videos that guide users through the new filing procedures. Lastly, we’ve added and continue to add support staff with the goal of returning processing and hold times to their original time tables.

In order to better serve members of the Georgia Bar and the greater public we offer the following advice:

  1. Ensure that you select the “Submit to Back Office” button for all new filings and verify that the file appears under the “Received” tab.
  2. When filing Annual Registrations select the correct entity type.
  3. Please log in to view documents or files in cGov 360.

Know that the decision to migrate to a new system was one our office did not take lightly. Our previous system reached its “End of Life” cycle over 2 years ago and supporting new features or changes grew increasingly difficult. These updates would often cause system instabilities and unacceptable downtime. The new system provides both future growth and stability improvements in order to better serve Georgians moving forward. The Office of the Secretary of State apologizes for any inconvenience this change may have caused and thanks you for your continued patience during the transition.

Office of the Secretary of State

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From the President: Secretary of State's New Website Update (Feb. 27, 2013)

Fellow Bar Members,

I know that many of you are continuing to experience issues with the Secretary of State's website. If you haven't seen, Secretary of State Brian Kemp has extended the deadline for filing annual registrations for calendar year 2013 from April 1 to May 31, 2013. (Read the press release here.)

I continue to be in daily contact with the Secretary of State's office, and we post their most recent progress on processing the backlog of submissions on the Bar's website here. We've also posted an FAQ that points out differences from their old system that will help you when using their new website.

Should you have any further questions, please do not hesitate to email me.

A Rising Tide Lifts All Boats,
Robin Frazer Clark
President, State Bar of Georgia
robinclark@gatriallawyers.net

From the President: Secretary of State's New Website (Feb. 11, 2013)

Fellow Bar Members,

This morning, I met with Secretary of State Brian Kemp and Deputy Secretary of State Kelly Farr to address issues many of our members have been having regarding the Secretary of State’s new website. In anticipation of this meeting, several of you had emailed me with specific complaints about the website and features that simply weren’t working. We discussed these specific issues, and I made sure all of your specific complaints were known, many of which the Secretary of State was already aware of.

The meeting went well, and I want you to know that Secretary Kemp is extremely approachable and open to the criticisms with a plan to alleviate all of these complaints. After the general airing of our complaints, Secretary Kemp and Deputy Secretary Farr apologized for the problems our members are having with the website, promised to fix the problems and came up with ideas to help communicate with Bar members about the timeliness of processing submissions and when we might expect the backlog of submissions to be caught up and eliminated. 

Beginning tomorrow, there will be a daily update on the State Bar website, www.gabar.org, notifying members of where the Secretary of State’s office is on processing the backlog of submissions. As of today, they were reaching filings made on Jan. 19, 2013. You should know that the Secretary of State’s office has had employees working on Saturdays and has hired temporary personnel to deal with the backlog created by the website problems. They are doing everything within their power and budget to handle this. Ultimately, the office will be caught up, and eventually, submissions will be processed and approved as quickly as they were with the old system. There will also be an added feature of expedited processing that will guarantee same day processing for an additional fee. 

The Secretary of State could not predict how long it will take before the new system will be back to processing submissions with the same timeliness as the old system, but you will be able to see what day they are processing for yourself, and at some point that delay will be eliminated. I assure you they are trying to close that gap as quickly as possible. I also discussed particular complaints you have sent me, e.g., not being able to print a receipt immediately, having to log in to search, and not being able to reserve names. These are all being addressed now.

We will also be distributing pointers about the new system that is different from the old system that will help you when using their website. The Secretary of State is confident once you learn the ins and outs of the new system, you will like it better than the old system due to its enhanced features and services. In the meantime, please know that the Secretary of State hears your concerns and is working hard to address all of them, as is your leadership in the State Bar. Should you have any further questions, please do not hesitate to call or email me.


A Rising Tide Lifts All Boats,
Robin Frazer Clark
President, State Bar of Georgia
robinclark@gatriallawyers.net


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